Privacy Policy

Who we are

DearlyBook helps people collect heartfelt messages, memories, and photos into a digital keepsake book. For privacy questions, contact [email protected].

Data we collect

• Account data: name, email address, and authentication details when you sign up.
• DearlyBook content: book details, recipient names, prompts, stories, photos, signatures, and related settings.
• Contributor submissions: messages and media shared through invite links, with or without an account.
• Analytics (only with consent): page views, session identifiers, referrers, UTM tags, approximate device type, and selected product events.
• Support communications: emails you send us.

Why we use data

• Contract: to create and manage DearlyBooks, invite links, and account features.
• Consent: for optional analytics and cookie preferences.
• Legitimate interests: to secure the service, prevent abuse, and improve reliability.
• Legal obligations: where retention or disclosure is required by law.

Your rights

Depending on your location, you may request access, correction, deletion, restriction, portability, or objection to certain processing. You can delete your account in Your profile, manage cookies via Cookie preferences, or email [email protected].

Account deletion removes your login and profile. Hosted DearlyBooks stay online so contributors’ messages are not erased for everyone else; we retain the host email solely so signing up again with the same address can restore ownership. Submitted contributions stay in the host’s book with the display name shown on the story; unfinished drafts are removed. Recipient assignment emails are cleared (ask the host to assign you again if you return). Delete individual books from Manage Book first if you want that content removed.

Retention

• Analytics events: 13 months
• Account profiles: While the account is active, then deleted on request
• Books and stories: Kept until a host deletes the book. Deleting an account does not delete hosted books; ownership can be reclaimed by signing up again with the same email
• Guest / contributor stories: Kept with the host book (including the contributor display name) until the host deletes the book. Account deletion unlinks the contributor account but does not remove submitted stories
• Recipient assignment: Recipient email is cleared when that recipient deletes their account; the host can assign the book again later
• Media uploads: Deleted with the related book or story (not automatically removed when an account is deleted)

See the full Data Retention policy for details.

Processors we use

• Supabase: Authentication, database, and file storage
• Lovable / Cloudflare hosting: Application hosting and delivery
• Google Fonts: Font delivery for site typography

Cookies and similar technologies

Essential cookies and local storage keep the product working. Analytics storage is used only after you opt in. Read the Cookie Policy for categories and controls.

Children

DearlyBook is not directed at children under 16. If you believe a child provided personal data, contact us and we will take appropriate action.

Changes

We may update this policy as the product evolves. Material changes will be reflected by an updated effective date on this page.